Operations Manager

Jacobi Robotics is an early-stage AI and robotics company building software for industrial robotic automation. Using proprietary motion planning, simulation, and AI, we deliver a first-of-its-kind mixed-case palletizing solution — proven in production and deployed with major logistics and retail companies through a network of integration partners. Our technology partners include Boston Dynamics and ABB. Founded in 2022 by roboticists and AI researchers from UC Berkeley, Carnegie Mellon, and KIT, we are a multinational team: our company headquarters is in Silicon Valley, California, and we have an office in Hamburg, Germany, where part of our engineering and operations are based.

Tasks

Key Responsibilities

● Accounts payable & contractor payments. Run the full cycle — receive and log invoices,

route for approval, pay on approval, and chase missing invoices and approvals until

they're resolved. Prepare contractor tax paperwork (W-9/1099) with our external

accountants.

● Accounts receivable. Issue milestone invoices, send statements, run dunning, and

reconcile.

● Compliance & filings. Own a master filings calendar and drive every deadline — US

state registrations and franchise tax, sales-tax filings, certificates of good standing,

insurance certificates (COIs) — coordinating our external accountants, payroll, and

insurance providers.

● Vendor & procurement administration. Onboard vendors, manage NDAs and renewals,

keep SaaS licenses / seats / password-manager access clean, and follow up relentlessly

until vendors deliver on their commitments.

● Hamburg-local logistics. Stand up and run local shipping/receiving in Hamburg, handle

EU↔US customs paperwork, coordinate German-speaking vendors, manage EU

equipment loaners (3D cameras, scanners), and support the Hamburg office/test-bed.

● Systems & documentation. Keep our trackers current, build and maintain SOPs, and

work down the operations-improvements backlog from "not started" to done.

Requirements

● Experience supporting a US company or US↔EU operations (customs, cross-border

shipping, US state compliance).

● Robotics, hardware, manufacturing, or logistics exposure — useful, not required.

● Experience standing up operations from scratch in a small, fast-moving company.

Benefits

● Async-first, with a fixed overlap for live coordination. The rest of your hours are yours to schedule.

● Rate: €35–60/hr, invoiced monthly.

If you're passionate about robotics, software innovation, and driving real-world impact through technology, we’d love to hear from you.