Office Manager (m/w/d)TEAMS Hamburg

YOU

You’re the one who keeps everything running smoothly. As the central point of contact between the team, management, and clients, you ensure reliable workflows—clearly structured, efficiently managed, and guided by a keen understanding of people and situations. You work proactively, take ownership, and strategically refine processes—all backed by a strong talent for organization and communication.

WE

TEAMS is an award-winning design firm specializing in global, product-oriented brand development—from industrial design to user experience and interaction design.

Our studio is located in Hamburg’s creative Winterhude district, right on the Alster. Spread across two floors of a former carpenter’s workshop, over 30 design professionals from diverse cultural and technical backgrounds work together, with plenty of space for ideas, collaboration, and genuine creativity.

Your Profile

Completed vocational training in a business-related field or comparable qualifications

Excellent verbal and written communication skills in German and English

Knowledge of/basic skills in accounting and SAP

Proficiency in standard Office applications (Word, Excel, Outlook, MS Teams)

The Position

Office Organization & Process Management

Managing and overseeing all office operations is your primary responsibility

Optimizing processes and refining organizational structures

General administrative tasks (phone, mail, cash handling, correspondence)

Reception and switchboard duties

Bookkeeping & Accounting

Supporting the accounting department

Preparing documents, as well as creating and processing invoices

HR Organization & Employee Management

Organizing and coordinating employee-related processes

Staff scheduling, application management, and onboarding

Further development of team structures

Day-to-day operations & operational planning

Supporting the CEO and management in day-to-day operations

Planning and organizing appointments, meetings, and events, including follow-up

Organizing business trips and processing travel expense reports

Ready to apply?

Have we piqued your interest? Then we look forward to receiving your application! Please send us your application materials, including a cover letter and resume (digital format only, file size under 10 MB), to: [email protected]

TEAMS. Products of Empathy.