Project Assistant

Job Title: Project Assistant Reference: PIR 138200062 Job Location: Hamburg, Germany Starting date: Asap Contract Type: Fixed terms Contractual Category: White Collar We are Met T&S , the Global Employment Company of MAIRE group , an industrial leader in Engineering & Construction, Technology & Licensing, and Energy Business Development and Ventures. Listed on the Milan Stock Exchange, the Group is among the global top-ranking engineering contractors. You can find, and we invite you to discover more about MAIRE group and its projects on our web site: [

About the project/Role description

The project is planning the expansion of the existing Hamburg Refinery, by adding the following process units and facilities: HVO Unit, pre-treatment Unit, tank farm balance (tanks partially supplied by others), interconnecting lines, new electrical substation and rack room, interconnecting cables between new substation building and existing substation and control room. The Project Assistant reports to the Site Manager and performs all necessary assistance activities to the project and site team.

Duties and responsibilities

• Provide comprehensive administrative support to the project and all management team
• Manage and coordinate appointment calendars and daily schedules
• Arrange travel and accommodation for project and department personnel
• Maintain document control processes, including archiving and ensuring proper communication flow with Head Office and Site Document Control teams
• Communicate with local authorities and vendors
• Register and monitor internal orders related to site operations
• Prepare reports and site-related logs for the Site Manager
• Support the Logistics Manager, Project Manager, and Site Management Team in daily operations
• Coordinate and supervise external service providers (e.g. cleaning, catering, utilities)
• Organize site events and activities, including supplier coordination, logistics, and on-site arrangements
• Manage office space allocation in coordination with Site Management, including tracking delivery and setup of site furniture and equipment
• Oversee fleet management activities, including vehicle allocation, driver coordination, maintenance scheduling, and service tracking.

Person Specification

Knowledge & Qualifications

• Suitable education

Experience

• At least 3 years of experience in similar role

Skills and Abilities

• Fluency in German and English is mandatory
• A valid driving license is mandatory
• Proficient user of the Microsoft Office package
• Excellent communication and interpersonal skills
• Strong team-oriented approach, with self-motivation and the ability to work independently
• Strong focus on timely performance, problem resolution, and operational efficiency
• High attention to detail and accuracy

Compensation

For this position, the starting gross annual salary, paid for monthly installments, will be no less than € 50.000 The overall compensation package will be governed by company policies and applicable agreements, including any provisions related to benefits and variable components in compliance with the Group standards. The Company reserves the right, at the end of the selection process, to make an offer with a job classification level and/or gross annual salary different from those indicated in this job posting, in line with the candidate’s professional experience and competencies. Any deviation from the information provided will be duly justified and based on objective and verifiable criteria, including:

• level of professional experience;
• specialized competencies;
• scope and complexity of responsibilities;
• alignment with the internal job grading system

Regulatory Consistency

The decision is made:

• in compliance with pay transparency obligations set out in EU Directive 2023/970 and the relevant national implementing legislation;
• in compliance with the principle of equal pay for the same work or work of equal value;
• in complies with the ethical principles and values of the MAIRE Group; and
• is duly justified and documented for the purposes of any internal reviews or inspections.

Equal Opportunities

The candidate search is open to all individuals, in compliance with the principle of equal opportunities and non-discrimination, in accordance with the applicable legislation.