Manager Backoffice

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

We are looking for an experienced and support-oriented full-time

Manager Backoffice (m/w/d)

We are looking for a proactive and highly organized Manager Backoffice who will ensure smooth, efficient, and well‑structured office operations. In this role, you will create an environment where employees can work productively while representing the office as a reliable point of coordination and support.

The location for the position is Hamburg, Germany.

What you will be doing

As Manager Backoffice your work will focus on these responsibilities:

• Ensure daily back‑office and office operations run efficiently and support a productive working environment.

• Coordinate office services including space planning, facilities support, maintenance, office systems, and supplies.

• Develop, document, and implement office procedures to improve efficiency and service quality.

• Plan and support internal meetings and events, ensuring flawless logistical execution.

• Act as the main point of contact for employees, visitors, and external vendors regarding office‑related matters.

• Facilitate smooth communication within the office and across departments to ensure seamless operational workflows.

• Creation of positive working environment

To be successful in this role, we expect you to have:

• Degree or vocational training in Business Administration, Office Management, or a related field.

• 2–4 years of experience in office management, back‑office operations, or facilities coordination, ideally within an international work environment.

• Leadership experience is considered an advantage

• Professional proficiency in German and English (spoken and written).

• Solid command of Microsoft 365 (Outlook, Teams, Excel, SharePoint).

• Strong organizational and communication skills, a service‑oriented mindset, and the ability to solve issues independently while collaborating effectively with internal and external stakeholders.

Wir suchen eine proaktive und hoch organisierte Manager Backoffice ‑ Person, die für reibungslose, effiziente und gut strukturierte Büroabläufe sorgt. In dieser Rolle schaffen Sie ein Umfeld, in dem Mitarbeitende produktiv arbeiten können, während Sie das Büro als verlässliche Koordinations‑ und Unterstützungsstelle repräsentieren.

Der Standort der Position ist Hamburg, Deutschland.

Als Manager Backoffice konzentriert sich Ihre Tätigkeit auf folgende Verantwortungsbereiche:

• Sicherstellung eines effizienten Back‑Office‑ und Büroalltags zur Unterstützung eines produktiven Arbeitsumfelds.
• Koordination aller Büroservices, einschließlich Flächenplanung, Facility‑Support, Wartung, Bürosysteme und Materialbeschaffung.
• Entwicklung, Dokumentation und Implementierung von Büroprozessen zur Steigerung von Effizienz und Servicequalität.
• Planung und Unterstützung interner Meetings und Veranstaltungen, inklusive reibungsloser logistischer Umsetzung.
• Zentraler Ansprechpartner für Mitarbeitende, Besucher sowie externe Dienstleister in bürobezogenen Angelegenheiten.
• Förderung einer klaren Kommunikation innerhalb des Büros und zwischen Abteilungen, um nahtlose Arbeitsabläufe sicherzustellen.
• Aktive Mitgestaltung eines positiven Arbeitsumfelds.

Anforderungen für diese Position:

• Abgeschlossenes Studium oder eine abgeschlossene Berufsausbildung im Bereich Betriebswirtschaft, Office Management oder einem vergleichbaren Bereich.
• 2–4 Jahre Berufserfahrung im Office Management, in Back‑Office‑Prozessen oder in der Facility‑Koordination, idealerweise in einem internationalen Arbeitsumfeld.
• Führungserfahrung ist von Vorteil.
• Sehr gute Deutsch‑ und Englischkenntnisse in Wort und Schrift.
• Sicherer Umgang mit Microsoft 365 (Outlook, Teams, Excel, SharePoint).
• Ausgeprägte Organisations‑ und Kommunikationsfähigkeiten, eine serviceorientierte Arbeitsweise sowie die Fähigkeit, Probleme selbstständig zu lösen und effektiv mit internen und externen Stakeholdern zusammenzuarbeiten.

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Why you and us?

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.

We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?

We have an amazing team and we are excited about our work and the impact it has on building sustainable societies. We are looking to find a colleague with this shared passion for smart technologies and a sustainable future.

Contact & next steps

We hope to hear from you soon, by submitting your application through our careers portal. We aim to keep you updated on the process throughout.

For further questions please reach out to , directly reporting to Managing Director , through email Matthias Marquardt [email protected] with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to).

Welcome to join us in shaping the decarbonisation of marine and energy!

Last application date: 26/03/2026

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on .